How to Save Your Work Email Before You Leave a Job
Years of your working life pass through a work inbox: the contacts you made, the projects you are proud of, the odd personal message that landed there. So when you hand in your not…
What Happens If You Lose Access to Your Email Account?
Losing access to your email is one of those small disasters that feels enormous in the moment. The screen says you are locked out. Suddenly you are wondering whether years of mail …
Is Your Email Automatically Backed Up?
It is a fair thing to wonder. You moved to the cloud partly so you would not have to think about backups. Your inbox has years of mail sitting in it, safe and searchable. So is it …
How Does an Email Backup Tool Work?
An email backup tool sounds technical, but the core idea is simple. It is an automated copier. It logs into your mailbox, reads every message, then writes a copy of each one into a…
How to Archive Emails in Outlook
Here is the fast way to archive a message. The sections below explain the options. Select the message or messages you want to archive. Click Archive in the toolbar. You can also pr…
Email Archiving vs Backup: The Real Difference
People use the words archive and backup as if they mean the same thing. They do not. One tidies your mailbox. The other protects your mail. Mixing them up is how someone ends up th…
Gmail Labels vs Folders: How They Differ
If you have come to Gmail from Outlook or Apple Mail, you have probably gone looking for folders and found something called labels instead. They are not folders with a different na…
Archive vs Delete in Gmail: The Difference
Archive and delete sit right next to each other in Gmail. Both clear a message from your inbox, so it is easy to treat them as the same button. They are not. One keeps the email fo…
How to Report Spam and Phishing in Gmail
When an unwanted email lands in your inbox, most people just hit delete. That clears it from view, but it teaches Gmail nothing, so the next one just like it sails through again. R…
How to Unsubscribe from Emails in Gmail
For years, unsubscribing meant scrolling to the bottom of an email, hunting for a tiny grey link, then clicking through a web form that tried to talk you out of it. Gmail has large…
How to Block a Sender in Gmail
Block in Gmail does not do what the word suggests. It does not bounce the sender, stop their mail reaching you or tell them anything has changed. All it does is quietly route their…
How to Enable Gmail Keyboard Shortcuts
Plenty of people try a Gmail shortcut they read about, press the key, watch nothing happen and conclude Gmail does not have shortcuts. It does, more than 90 of them. They are simpl…